In an age of digital connectivity and security breaches, every organization is looking for the most powerful communication tools that let their directors collaborate securely. Board portal software is designed to meet these needs, but not all portals provide the same level of functionality or security.
Read on to learn more about the features that you need to have in your board portal software.
Better Board Meeting Prep
The best board portal software lets you prep for meetings in minutes, not days. Board portal software makes it easy for admins to upload and aggregate board packages, swap in new documents, edit existing documents, and alert board directors to any new changes.
Board portal software also gives full control over access permissions for committees or sub-committees, so it’s easy to make sure that only the people who need to see the documents are able to do so. All it takes is the click of a button.
Organization, Made Easy
The best board portal software can easily integrate with any digital calendar, so scheduling board meetings is effortless. With one click, the meeting invite is added to whatever calendar you already use, such as Google Calendar, iCloud Calendar, and Outlook Calendar.
When you use a board portal with its own calendar app, all the details you need to know for the next board meeting are presented clearly. In-app alerts keep you in the know about every update and important meeting.
Documents Organized in One Place, Securely
All the materials you need to get prepared for meetings are centralized in one location, including agendas, attendance reports, upcoming board materials, and minutes from past meetings.
It doesn’t matter if a director is on more than one board; they can enter their username and password and have all the materials they need, from every board they belong to, together in one place.
Powerful Collaboration Made Easy
You don’t need to be in the office to review and comment on board material anymore. In fact, you don’t even need to be online. The best board portal software — which can be found at sites such as aprioboardportal.com — automatically syncs and backs up when connected to Wi-Fi.
Board portal software lets you access all board material from any desktop, laptop, or tablet. This cloud-based technology means that you have constant access wherever you are. Furthermore, this reduces the need for paper couriering, which saves your organization money and helps improve your carbon footprint.
Board meetings are made more efficient by tools that let you receive private input from other directors on important issues and that let directors annotate documents for their own personal use or to share. Board chairs are able to call for voting and signatures on demand, with results tabulated in real time. By the time the board meeting starts, everybody will already be well prepared.
Corporations from a wide range of industries, including non-profits, credit unions, and even health organizations have taken to board portal software for its ability to keep their directors connected, securely. Just make sure you select board portal software that has all the features you need.