Tips for managing your workspace

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Managing your workspace can be a difficult task, whether it is in your office or in your home. In the last year or so many people have found themselves working at home, which has been a disaster for their workspace. Many people have found themselves either working in a cluttered environment or just on their kitchen table. Here are some great tips for managing this workspace at home or for when you finally get back into the office! 

Have a tidy up

To start off with, tidy up. Starting with a tidy up will help you get motivated to manage your workspace. 

On your desk

Starting with on your desk. Begin to declutter all of the things that you do not need like empty pens, any packaging that may be left on and even any mugs that may be left on there. Just like tidying a normal room if you have not used it and cannot justify needing it, throw it. Cutting down on all this clutter will help you in the long run as it will allow you more room for your work. 

On your computer

Next, you will want to move onto your computer. Start going through your files and getting rid of any information that you do not need. This way when it comes to organising these files you are not spending time organising pointless files just to delete them later on. 

Shift your workspace around

After your tidy up, it is time for a shift around. If you have found that you are starting to lack motivation while working, then it might be time for a move around in your workspace. There are a couple of benefits to having a move around such as easier access to your draws and filing systems and even a morale boost. This morale boost comes from the seeming change to your workspace that has been the same for the last few months. 

Work environment

Your working environment is a very important part of managing your workspace. The most important part of this is the lighting and the heating in your workspace. 

Light

Managing the lighting in your workspace is very important. Lighting is key to both being able to see your work and the mood that you are in while working. Natural lighting is the best lighting when it comes to working as it has been shown that it increases focus and productivity whilst also reducing issues such as headaches and eye strain. 

Your electronic lighting is also important for when it is starting to get darker outside and natural light is fading. When it comes to bulbs, choosing LED is your best bet. This is due to them producing a great level of light and being very efficient, meaning you will be saving money whilst also having great light levels. 

Heating

Heating in the workspace is often overlooked until it is wintertime. Which can often result in issues with your heating when it is needed. You will want to make sure that your heating is in check during summer before autumn and winter rolls around. This way if there are any boiler repairs that need to be done it is during a time when the heating is not needed. So, a boiler check-up is recommended each year in early spring or summer.  

When it comes to managing your workspaces heating a smart thermostat is highly recommended as this makes controlling your heating easy. You can access your heating through a companion app on your smartphone and desktop. However, a standard thermostat is just as good. Make sure that your workplace does not get too hot or cold as this can impede how well you can work. 

Begin to organise

Now you have decluttered and had a move around it is time to get organised. It is vital to make sure you organise both your physical workspace and your computer. 

Physical workspace

You will want to start with your physical workspace. Start by filing away any important items that you will need. Get yourself a pair of paper trays for your desk, if you have room, so this way you know when items are ready for work and when they are done and ready for filing. Having pen pots for all your stationery is also advisable so that you do not find your pens and staplers cluttering up your desk again and getting in the way of documents. 

Computer

You will then want to move onto your computer. Organising the files on your computer may seem like a huge task, but it is a lot easier than you may think. You will want to start by organising your folders into specific tasks you undertake at work. Whether that be by different clients you work with or specific tasks you undertake through the week. This way you can then start to organise sub-folders in these folders for those clients/tasks. These folders then mean that you will know where the data is for each different client or task should you need to refer to it later on. 

These are some tips on what you should be doing to manage your workspace. From your files to laying out the workspace. Keeping on top of these tips will make sure your workspace continues to be a great working environment.